When students first matriculate as research students, they are not formally admitted to the University to study for a specific degree, but rather are enrolled as ‘Research Students’ under Ordinance 12. After approx. 9 months (for FULL TIME 2 and 3 year research degrees and pro rata for part time degrees) a decision must be made to either transfer registration to the planned research degree or a lower award, delay transfer for a defined period, or terminate the registration. The period during which a research student is registered under Ordinance 12 should be viewed as a probationary period.
The College has recently introduced College Criteria Upgrade. Supervisors, Heads of Division and Chairs of Thesis Monitoring Committees should be familiar with these criteria before making a recommendation.
Before the end of the research student’s first year (or FTE), the principal supervisor should receive a Upgrade Review form from Registry, which will included the options for continuing studies outlined above. Having made a recommendation, the form should first be signed by both supervisors, then the Head of Division/School, then the Chair/Convenor of the student’s monitoring committee. The signed and completed form should be sent to either Claire Neillie, Level 6 (Schools of Medicine and Dentistry), or Kristi Herd Postgraduate Administrator (School of Nursing and Midwifery), after which it will considered by the Higher Degrees Committee who will make the final recommendation to the respective School. Following signature of the Higher Degrees Committee the form will be sent to Registry for processing.
IT IS OF CRITICAL IMPORTANCE THAT THE CORRECT DECISION FOR THE STUDENT’S FUTURE IS MADE AT THIS STAGE, HENCE THE REQUIREMENT FOR AGREEMENT BY SEVERAL PARTIES. IF THERE ARE ANY DOUBTS ABOUT THE SUITABILITY OF A RESEARCH STUDENT FOR A GIVEN RESEARCH DEGREE, TRANSFER OF ORDINANCE SHOULD BE DELAYED AT THE VERY LEAST.
In rare cases where there is disagreement about the way to proceed or in borderline cases; advice should be sought from the appropriate Chairman of the HDC.